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Administrative System Coordinator

Department Central East Autism Program Date Posted 3/13/2018

Position Type Temporary Full Time Reference No. 2018-2351

LocationMarkham, Ontario, Canada

Kinark Child and Family Services is a leading child and youth service organization in Ontario, which provides a wide range of evidence-based services that include individual, family and group counselling for children and youth with complex needs and their families.  Kinark’s three program streams include: Community-Based Child and Youth Mental Health, Autism, and Forensic Mental Health/Youth Justice. 


Want to work for an organization committed to helping children and youth with complex needs?

  Come join our team!


We currently have an opportunity for a: 

Administrative System Coordinator

Autism Services

  Temporary, Full-Time – 35 hours

Duration: 12 months

Start Date: April 15, 2018



Reporting to the Program Manager, Autism Services, the Administrative System Coordinator is responsible to:

  • Analyze and review waitlist and intake tracking mechanisms, with regular reconciliation
  • Set up and manage MS Excel offer data sheets, coordinating and reconciling all offers of service
  • Liaise with Single Point of Access ( SPOA) and partner agencies as required to ensure accuracy of data and smooth flow of information relating to the OAP waitlist 
  • Work with Program Manager and Data Analyst in the provision of data/information for management and funder
  • Assist with the coordination and smooth transition of clients with partner agencies
  • Identify anomalies and propose solutions in tracking client intake and transitions
  • Liaise with Program Managers/other staff to resolve questions and seek clarity
  • Liaise with partner agency staff in the provision/collection of data for reporting purposes
  • Coordinate sites and support for parent/staff training initiatives
  • Other duties as requested to support the intake/transition/reporting and system navigation processes



  • Superior MS Excel skills; experience working with customer relationship databases
  • Post-secondary education in office/system administration or related field; demonstrated understanding of reconciliation/review and identification of database anomalies
  • Demonstrated ability to carry out responsibilities with a high regard for detail and accuracy
  • Strong time management, organizational and analytical skills
  • Flexible, self-motivated and able to act on own initiative within scope of the position’s responsibilities, using sound judgment and discretion
  • Experience learning and mastering new technologies
  • Ability to work in a changing workplace, adapting and providing leadership to change initiatives
  • Excellent oral and written communication skills
  • Advanced skills in Microsoft Office Suite (Office 365 and Outlook)
  • Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre- Employment Medical
  • Bilingualism (English and French) considered an asset

Interested applicants should submit their résumés via:


 by March 27, 2018


Kinark Child and Family Services values inclusivity and diversity in the workplace.  We encourage applicants from diverse backgrounds.  We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’).   If you require accommodation during any stage of the recruitment process, please notify Human Resources at or (905) 474-9595.


While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.


If you are looking for an exciting opportunity and to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply Now below.
We thank all applicants for their interest. However, only candidates selected for an interview will be contacted. Kinark Child and Family Services is an equal opportunity employer.
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