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Human Resources Associate

Department Human Resources Date Posted 1/12/2018

Position Type Temporary Full Time Reference No. 2018-2277

LocationMarkham, Ontario, Canada

Kinark Child and Family Services is a leading child and youth service organization in Ontario, which provides a wide range of evidence-based services that include individual, family and group counselling for children and youth with complex needs and their families.  Kinark’s three program streams include: Community-Based Child and Youth Mental Health, Autism, and Forensic Mental Health/Youth Justice.


Want to help children and youth with complex needs?

Come join our team!

Kinark:  Helping children and youth with complex needs achieve better life outcomes.


We currently have an opportunity for a:

Human Resources Associate

Temporary, Full-Time Contract - 35 Hours Per Week (Approximate One Year Contract)

Head Office - Markham, ON


Job Summary:

Reporting to the HR Manager, Administration, the HR Associate position specializes in the administration and maintenance of HR information and responds to employee inquiries regarding a variety of HR matters.  As the successful candidate, you will be responsible for the following:


Duties & Responsibilities:

  • Create and run various scheduled and ad hoc reports
  • Assist program areas with residential licensing requirements
  • Benefits and pension administration  including: new member set up, member updates, member terminations, and overall maintenance through the HRIS data base and benefit provider data base
  • Data entry for various HR responsibilities (training, certifications, etc.)
  • Coordinate and manage internal trainings
  • Responding in a timely and professional manner to a high volume of inquiries from employees and Managers regarding a variety of HR related matters
  • Accurate pay processing for all employees in areas such as: pay rates, job data information, benefit changes, all personal and leave of absence information
  • Assisting with the monthly Head Office On-boarding sessions (coordinating and facilitating each monthly session)
  • Maintaining current information on the Time and Attendance System, including creating schedules, changing costing information, updating/adjusting accruals and running various reports
  • Establishing and maintaining employee personnel files in accordance with both legislated requirements and Agency standards
  • Partnering with the Payroll Department in the production of the bi-weekly payroll process
  • Other duties as assigned



  • Successful completion of Post-Secondary education in Human Resources, or a related field
  • 1-2 years of HR experience, preferably in a not-for-profit environment
  • Excellent computer skills, including working knowledge of HRIS and timekeeping software is required
  • Strong attention to detail for pay processing and data entry is required
  • Intermediate Excel knowledge is a must.  Advanced Excel knowledge considered an asset
  • Strong communication skills (both verbal and written) are required.  Experience facilitating/presenting in front of large groups an asset!
  • Proven commitment to customer service is required
  • Strong organizational and time management skills are required
  • The ability to multi-task and prioritize on a day-to-day basis, and to work well both independently and in a team environment
  • Travel may be required; the successful incumbent must have a valid Ontario driver's license, access to a reliable vehicle and automobile insurance with a minimum liability coverage of one million dollars
  • Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical are required
  • Candidates bilingual in English and French will be given special consideration


Qualified applicants can submit their résumés via: by January 26, 2018


Kinark Child and Family Services values inclusivity and diversity in the workplace.  We encourage applicants from diverse backgrounds.  We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’).   If you require accommodation during any stage of the recruitment process, please notify Human Resources at or (905) 474-9595.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose

If you are looking for an exciting opportunity and to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply Now below.
We thank all applicants for their interest. However, only candidates selected for an interview will be contacted. Kinark Child and Family Services is an equal opportunity employer.
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